Your team already uses AI. If you’re like most companies, people dove in without a plan, and that creates risk for your company. We find out which tools can reach your company data, cut back who can see what, and set clear rules for who approves the next tool. All of it is part of our fully managed IT service.
Someone is pasting client notes into ChatGPT. Someone else connected an AI note taker to their calendar. A manager wants Copilot. Nobody decided any of it.
That is normal. AI saves real time, and we use AI every day. The problem is not the tools. The problem is that nobody has checked what each tool can reach, and nobody has said who gets to approve the next one.
This is not an AI workshop or a list of prompts. AI readiness is the Microsoft 365 work underneath: permissions, data labels, connected apps and approvals. Get those right and your team can use AI without you worrying about where your client, donor or staff data ends up.
AI tools see what your people can see. Copilot does not give anyone new access. It makes the access you already granted searchable in plain English.
Files shared with the whole company years ago stayed hidden because nobody went looking. Copilot goes looking. Ask it about salaries or a client dispute and it answers with whatever that person can open.
One person clicks Accept on a permission screen, and an AI app can read their email or every file they can open. That access stays until someone removes it.
Staff ask for a new AI tool and it gets turned on because nobody said no. Then the vendor adds features that can send email or change records, using permissions granted months ago.
We do this work inside your Microsoft 365 as part of our fully managed IT service. After that, every new AI tool request goes through the same approval rules.
Find out what is already plugged in:
Cut back who can see what:
Set up Microsoft Purview so confidential data stays put:
Decide who says yes:
Put the rules in writing:
Turn on Copilot once the groundwork is done:
Free Copilot Chat answers from the web. It does not read your files, email or chats.
That changes the day you buy Microsoft 365 Copilot licences. From then on, Copilot can answer from anything the signed in person can open. Every old share, every forgotten guest and every folder set to everyone becomes part of the answer.
Fixing permissions before the licences go on is quick and quiet. Fixing them after an awkward answer in a staff meeting is neither.
quick, reliable and professional
“…They helped us switch to Office 365 for all our email and document storage with back up of our files, and it’s been great. We always find them to be quick, reliable and professional, and we’re happy to have found them.”
there to help me
“When I needed some IT assistance, Berj @ TUCU was there to help me and take care of what needed to be done in order for me to continue working and adding a more efficient manner to do so! Thank you, Berj!!”
The same in-house team that runs your Microsoft 365 handles your AI requests, so nobody has to guess who approved what.
We use AI every day. We are not here to talk you out of AI. We are here to make sure it only reaches what it should.
We do not install or connect an AI tool until someone with the authority to accept the risk says yes in writing. Not the person who asked for it.
Microsoft Certified Partners since 2003. We set up Microsoft Purview, identity security and device rules for small businesses and non profits across Toronto and Durham Region.
More Microsoft 365 services
It is the Microsoft 365 work that decides what AI tools can see and do in your organization: who can open which files, which apps are connected, how sensitive data is labelled, and who approves new tools.
For our clients, it is part of fully managed IT, not a separate product.
Not sure where to start? Read our five questions to ask before you connect AI to business data.
No. Microsoft 365 Copilot only uses data the signed in person already has permission to view. The risk is old over sharing, which Copilot makes easy to find.
Free Copilot Chat answers from the web, not from your files, email or chats. Paid Microsoft 365 Copilot licences change that, so do the permissions work before you buy them.
You still need an AI usage policy and an app review now. Your staff are already using other AI tools.
Microsoft states that prompts, responses and data from your Microsoft 365 are not used to train its foundation models. Other AI tools have their own terms, which is one reason every new tool goes through your approval rules first.
Yes. When staff want an AI tool connected to company data, we review its security setup and connect it once an authorized person in your organization approves it in writing.
Our review covers the security setup of the app when we check it. It does not cover your privacy, legal or contract obligations, and it does not cover features the vendor adds later.
No. AI readiness is part of our fully managed IT service, or part of onboarding when you join us. AI tools change every month, and a one time report goes stale fast.
Not sure yet? See our managed IT pricing ranges.
Book a free discovery call to review your fully managed IT needs. If we’re a good fit, we’ll send you a tailored proposal and quote.
